Automate and optimize meeting scheduling
Every organization has calendars and rooms. Few have anything that plans a whole set of meetings at once, so that every room fits, nobody is expected in two places, and people still get a break between meetings. Let's solve that.
One solve schedules every meeting, room, and attendee
Timefold assigns every meeting a start time and a room as one optimization problem. Room conflicts, room capacity, required attendance, and the scheduling window are enforced as hard constraints, so every schedule works on the day. Within those rules, the model protects preferred attendance, then plans meetings early, with breaks, fewer parallel sessions, and fewer room changes.
Where Timefold goes beyond manual scheduling
Four things decide whether a meeting schedule works. Timefold bakes them into the model.
The whole week at once
Every meeting is planned together, so one booking doesn't block the best slot for ten others.
Rooms that fit
Every meeting gets a room that seats all attendees, and no room is booked twice.
Required and preferred, weighed separately
Required attendees never clash, and preferred attendees are protected right after that.
Days people can survive
Breaks between meetings, fewer parallel sessions, and fewer room changes are part of the plan.
Finding a time that works for everyone takes too much time
Meetings bring together busy people, limited rooms, and fixed working hours. Scheduling them one by one leaves gaps, clashes, and back-and-forth that eats into the working week.
Adds a calendar to check
With each extra person, finding a free slot gets harder.
Are often the wrong size
Small meetings land in big rooms while large groups can't find space.
Meetings leave no breathing room
People need time between meetings to move and prepare.
Spent on scheduling every week
Time spent coordinating calendars is time not spent on the work itself.
Constraints the model expresses today
When scheduling works, everything works.
Less waste. More control. Teams that trust the plan.