Staffing changes, absences, and peak demand
React instantly to no-shows, early check-ins, or unexpected rush periods by rebalancing staff across departments in real time.
Reduce labor costs by 15% and scheduling costs with 95%. PlanningAI is the central brain that builds compliant, balanced, and fair schedules across front-of-house, kitchen, and housekeeping teams.
Outsource complexity, deliver excellence
Best-of-breed scheduling optimization
Hospitality operations never stop. Staffing needs shift by the hour, events and bookings change daily, and compliance rules keep adding up. Timefold’s optimization engine automatically balances coverage, cost, and satisfaction so your teams stay ready and service never slips.
Skills, departments, and service levels
Assign the right people to front-of-house, kitchen, or housekeeping based on experience and availability to maintain consistent guest service.
Labor laws and compliance
Respect regional labor rules, rest periods, and contract limits automatically across full-time, part-time, and seasonal employees.
Fairness and employee satisfaction
Distribute weekend, night, and split shifts evenly to improve morale and retention while keeping your service standards high.
Turn your data into optimized schedules your staff trust
From manual scheduling to automatically balanced rosters
Timefold’s API transforms your hospitality data, such as staff roles, departments, availability, preferences, and compliance rules, into optimized, fair schedules that keep your operations running smoothly and your teams engaged.
- Scheduling & routing engine built on 20+ years of expertise
- 70+ constraints preloaded for real-world hospitality operations
- Scalable to thousands of employees across locations and brands
- Compliant and secure by design
Results on the ground
What shift scheduling optimization with PlanningAI delivers
1 click
to create & adapt rosters
+20-30 %
staff satisfaction
+18 %
service coverage
-15 %
Labor cost
Inject your operations with PlanningAI
Strategic and insightful scheduling
The Timefold Platform gives you full visibility into your planning ecosystem, turning daily complexity into a strategic advantage. Set clear planning objectives, understand the logic behind every decision, and steer your operations with confidence.
Let Timefold do the heavy lifting
Plug in best-of-breed optimization technology
We compiled 20+ years of domain experience in a comprehensive scheduling solution.
Demand-driven scheduling
Align staffing with occupancy forecasts, reservations, and event bookings to match coverage with guest demand.Real-time replanning
Automatically rebalance schedules when staff call in sick, shifts change, or unexpected events occur.Fairness and workload balance
Distribute weekend, night, and split shifts evenly across teams to improve morale and retention.Labor law and compliance management
Apply local labor regulations and contract limits automatically, minimizing manual work and compliance risk.Preference-aware scheduling
Include personal preferences and availability to build fair, predictable, and trusted schedules.Cost and efficiency control
Optimize coverage while minimizing overtime, underutilization, and unnecessary labor costs.Multi-department coordination
Plan staffing across housekeeping, front desk, and food & beverage operations from a single optimization model.Seasonal and event adaptation
Adjust schedules dynamically for seasonal peaks, holidays, and special events while maintaining service quality.Informed decision making
Generate transparent, data-backed schedules with clear reasoning so managers can review and adjust confidently.