- Assign shifts in seconds
- Customize for your use case
- Change planning in real-time
Timefold’s employee shift scheduling API platform automates planning so you can schedule shifts for thousands of employees, keep all constraints in mind and minimize overtime.
Reap the Benefits of AI-Optimized Employee Shift Scheduling
Automate and optimize the scheduling of your employees.
Optimized Labor Costs
Reduce labor costs through more efficient planning and minimizing overtime. Enhance productivity and save valuable hours previously spent on manual scheduling.
Enhanced Productivity
Plan shifts to maximize output without increasing employee workload, providing clarity on roles and expectations to boost overall productivity.
Streamlined Operations
Optimized scheduling ensures smoother operations and better communication across the various departments in the organization.
Increased Employee Satisfaction
Timefold intelligently schedules shifts by considering employee preferences and special circumstances, ensuring a happier workforce, even while increasing productivity.
Increased Customer Satisfaction
Optimized scheduling keeps you adequately staffed during busy periods, ensuring your customers receive timely and quality service.
Pitfalls
Avoid common pitfalls in Employee Shift Scheduling
Automatically schedules shifts based on requiredSkills and preferredSkills attributes, ensuring employees are matched perfectly to their tasks.
Timefold Automatically adjusts schedules using Period rules and Consecutive days worked rules to ensure compliance with labor laws.
Pitfall: Overlapping shifts can result in understaffing or employee overtime, increasing costs.
Timefold Solution: Takes into account preferredTimeSpans, unavailableTimeSpans, and preferredPairings to schedule shifts that accommodate employee preferences.
Pitfall: Without a focus on cost control, scheduling can lead to unnecessary expenses.
Timefold Solution: Uses Costs rule and Employee cost group configurations to monitor and optimize the financial impact of shift assignments.
Pitfall: Assigning too few shifts to employees or not aligning shifts with employee skills leads to underutilization, where you pay for resources that are not fully used.
Timefold Solution: Ensures efficient scheduling through skills matching and Balance shift count rule, maximizing resource utilization.
Pitfall: Adjusting schedules at the last minute often comes with increased costs, whether from calling in off-duty employees at higher pay rates or the operational disruptions caused by understaffing.
Timefold Solution: Utilizes the Recommend Employee feature to quickly identify the best candidates for filling unexpected gaps, minimizing costly last-minute changes.
Constraints
Start With Our Preconfigured Constraints and Add Your Own Custom Constraints Too!
Skill Matching
Assign the right person for the job. Match skills to tasks for efficient assignments.
Multi-Location
Coordinate scheduling across multiple locations or branches, ensuring uniformity and efficient resource allocation.
Fair workload
Ensure equal distribution of desirable shifts and hours among employees.
Shift Limits
Automatically enforce work-hour limits and mandatory rest periods between shifts, ensuring compliance and promoting employee well-being.
Team Shift Coordination
Guarantee that specific team members always work the same shifts together, enhancing collaboration and synergy for optimal performance.
Need custom constraints? We’ll help you translate your unique business rule into an actionable constraint.
Why Choose Timefold
Discover the Plethora of Reasons Businesses Choose Us
Real-World Planning
Our planning models cater for real-world complex planning problems and factor in things that are often overlooked. Shift rotations, compliance with labor laws, employee preferences, and more.
Customizable Planning Model
Automate the planning for thousands of employees, fully customizable to any constraint or preference. Experience the power of Planning AI.
Smart Reassignment Engine
Unforeseen conditions happen, and Timefold’s Smart Reassignment Engine suggests the best-fit backup employees. Stay prepared and maintain smooth scheduling, even under unexpected changes.
Compliance-centric Scheduling
Automatically generate schedules that meet all labor laws and regulations. Ensure fair work practices and avoid costly legal issues.
Beyond Daily Scheduling
Timefold’s continuous planning optimizes schedules over the long term, not just day-to-day, resulting in greater efficiency and better task management
REST API
Send your planning data as a JSON file to our fully managed platform through the REST API and receive optimized solutions effortlessly.
Testimonials
Loved by Data Science Teams, Trusted by Business Leaders...
The Timefold platform is better than anything we have ever seen or used before. By optimizing the planning, we reduce the workload for our people and make our transports more environmentally friendly. In this way, the circle is complete.
Gregoire Chové
Managing Director, Ecoprogram Flotte
Timefold worked in partnership with NEC to provide the optimisation required and extended their platform to accommodate specific requirements for the Social Housing sector. The time to market was shortened through agile partnerships working.
Trevor Hampton
Product Director, NEC
Tasked with a complex scheduling problem, we didn't just propose a solution; we built one — operational in real-time, with real data in 4 days. Thanks in large part to the solid foundation of Timefold, the client selected us on the strength of our demonstration.
Michael Galkovsky
NATO, Intelligence, and Defense Chief Architect, IBM services
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Planning for Something Else?
We offer a range of planning models that address diverse needs and requirements
Employee Shift Scheduling
Timefold’s employee shift scheduling API platform automates planning so you can schedule shifts for thousands of employees, keep all constraints in mind and minimize overtime.
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Reduce fuel costs and boost Field Team productivity with Timefold’s Planning AI. Automate complex scheduling to save planning time and optimize field operations efficiently.
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Timefold’s maintenance scheduling Planning AI automates and optimizes your technicians’ schedules to reduce overall downtime and achieve higher operational efficiency.
Learn moreLast-Mile-Delivery routing
Timefold’s last mile delivery routing Planning AI optimizes the final leg of the delivery process resulting in efficient delivery fleet management and minimized wasteful planning.
Learn more
FAQ
Got More Questions? We Have Answers.
Timefold is designed for easy integration with a wide range of HR and payroll systems through API connectivity. We provide detailed documentation and support for REST APIs, allowing seamless data exchange and functionality within your existing software ecosystem.
Timefold offers both a fully managed cloud service and an on-premise (self-hosted) option, giving you the flexibility to choose the deployment that best fits your security, control, and infrastructure needs.
Our platform offers extensive customization through a powerful rule engine that allows you to define specific scheduling rules, constraints, and preferences. From setting individual employee availability to complex labor compliance requirements, Timefold can be tailored to meet the precise needs of your organization, ensuring that your scheduling is both efficient and compliant.
Yes. Timefold is built on a scalable architecture that supports businesses of all sizes, from small startups to large enterprises. Our solution can handle increasing amounts of data and complex scheduling scenarios, ensuring that as your business grows, Timefold grows with you, maintaining performance and reliability
We prioritize data privacy and security. Our system uses encryption for data in transit and at rest, regular security audits, and access controls to ensure that your employee information is protected against unauthorized access and breaches.
Our solution utilizes dynamic scheduling algorithms that can quickly adapt to changes, such as fluctuating demand, employee availability, or last-minute absences. Timefold's flexibility ensures that your scheduling remains optimal, responsive, and resilient to change, minimizing disruptions and maintaining operational efficiency.
Don't see your question here? Contact our experts and we’ll get back to you.
