Stay compliant, deliver on SLAs
Adjust schedules based on specific maintenance intervals per machine or type of equipment. Making sure all SLAs are met.
Timefold’s maintenance scheduling Planning AI automates and optimizes your technicians’ schedules to reduce overall downtime and achieve higher operational efficiency.
Reap the Benefits of AI Optimized Maintenance Scheduling
Setting higher benchmarks for productivity and performance with AI.
Optimal use of resources
Efficient scheduling ensures technicians are assigned tasks matching their skills and availability, minimizing downtime and maximizing productivity.
Increased Job Capacity
Cater scheduling to focus on productivity and output. Benefit from a more efficient planning.
Maintenance at the right time
Prevent unnecessary early or late maintenance, reducing maintenance costs and avoiding expensive emergency repairs.
Increased Employee Satisfaction
Make sure technicians’ skills are utilized appropriately, reducing idle time and increasing job satisfaction and engagement.
Pitfalls
Avoid common pitfalls in Maintenance Scheduling
Overlooking dependencies between maintenance tasks
Problem: Overlooking dependencies between maintenance tasks can lead to scheduling conflicts and delays, as some tasks must be completed before others can begin.
Timefold Solution: Timefold’s “Task Dependencies” feature ensures that tasks are scheduled in a logical sequence, preventing delays and inefficiencies by considering prerequisite tasks and their completion times.
Understaffing or Overstaffing resulting in higher costs
Problem: Inefficient allocation of technicians and equipment can lead to overstaffing or understaffing, driving up operational costs and reducing productivity.
Timefold Solution: The “Resource Allocation” configuration enables efficient assignment of technicians and equipment based on their availability and specific maintenance needs, reducing costs and improving resource utilization.
Not taking technician skills into account
Problem: Assigning tasks to technicians without considering their skill levels can result in poor quality maintenance and longer completion times.
Timefold Solution: Timefold matches tasks with the appropriate skill sets of technicians, ensuring that each maintenance task is handled by a qualified individual, which improves task quality and efficiency.
Not Accounting for Equipment Availability
Problem: Failing to plan maintenance when the equipment is available can cause delays if necessary tools or machines are not available when needed for maintenance tasks.
Timefold Solution: Timefold includes “Equipment Availability” checks in its scheduling process, ensuring that necessary equipment is available when needed, thus avoiding delays and ensuring smooth operations.
Downtimes due to inflexible planning
Problem: Traditional maintenance schedules are often rigid, failing to adapt to changes in operational conditions, which can result in unnecessary downtime.
Timefold Solution: With Timefold you can adjust schedules dynamically based on real-time data, minimizing downtime and ensuring that maintenance tasks are performed at the most optimal times.
Start With Our Preconfigured Constraints and Add Your Own Custom Constraints Too
Constraints
Schedule by skill level
Assign maintenance tasks to technicians with the appropriate skills and certifications to ensure quality, safety and compliance.
Compliance and Safety checks
Ensure maintenance tasks are scheduled to meet regulatory compliance and safety inspection requirements.
Schedule Multi-day completion
Certain jobs can’t be finished on the same day. That’s when multi-day service completion comes to play.
Urgent Repairs
Prioritize and schedule urgent repair tasks promptly to prevent prolonged equipment outages.
Schedule when spare parts are available
Create a planning that keeps tabs on when all necessary spare parts are available before scheduling maintenance tasks to prevent delays.
Discover the Plethora of Reasons Businesses Choose Us
Why Choose Timefold
Real-World Planning
Address the complex challenges of maintenance scheduling, considering crucial factors like compliance requirements, technician availability, MRO inventory, and maintenance windows
Customizable Planning Model
Automate the planning for thousands of maintenance tasks, fully customizable to any constraint or preference. Experience the power of Planning AI.
Smart Reassignment Engine
Unforeseen conditions happen, and Timefold’s Smart Reassignment Engine suggests the best-fit backup technicians and schedules. Stay prepared and maintain smooth planning, even under unexpected changes.
MRO inventory aware scheduling
Automatically take MRO inventory availability into account. Optimize your operations by having the necessary parts and supplies ready, reducing delays and downtime
Intelligent, compliant Maintenance Scheduling
Let our planning AI handle your predictive, routine, and reactive maintenance while ensuring compliance.
Beyond Daily Planning
Beyond Daily Planning Timefold’s continuous planning optimizes schedules over the long term, not just day-to-day, resulting in greater efficiency and better task management.
REST API
Send your planning data as a JSON file to our fully managed platform through the REST API and receive optimized solutions effortlessly.
Loved by Data Science Teams,
Trusted by Business Leaders…
Testimonials
The Timefold platform is better than anything we have ever seen or used before. By optimizing the planning, we reduce the workload for our people and make our transports more environmentally friendly. In this way, the circle is complete.
Tasked with a complex scheduling problem, we didn’t just propose a solution; we built one — operational in real-time, with real data in 4 days. Thanks in large part to the solid foundation of Timefold, the client selected us on the strength of our demonstration.
Timefold worked in partnership with NEC to provide the optimisation required and extended their platform to accommodate specific requirements for the Social Housing sector. The time to market was shortened through agile partnerships working.
FAQ
Got More Questions? We Have Answers.
How does Timefold integrate with existing Service software?
Timefold is designed for easy integration with a wide range of Service Management software through API connectivity. We provide detailed documentation and support for REST APIs, allowing seamless data exchange and functionality within your existing software ecosystem.
Is Timefold fully managed or self-hosted?
Timefold offers both a fully managed cloud service and an on-premise (self-hosted) option, giving you the flexibility to choose the deployment that best fits your security, control, and infrastructure needs.
What customization options are available?
Our platform offers extensive customization through a powerful rule engine that allows you to define specific scheduling rules, constraints, and preferences. From setting individual employee availability to complex labor compliance requirements, Timefold can be tailored to meet the precise needs of your organization, ensuring that your scheduling is both efficient and compliant.
Can Timefold's solution scale with business growth?
Yes. Timefold is built on a scalable architecture that supports businesses of all sizes, from small startups to large enterprises. Our solution can handle increasing amounts of data and complex scheduling scenarios, ensuring that as your business grows, Timefold grows with you, maintaining performance and reliability.
How is data privacy and security ensured?
We prioritize data privacy and security. Our system uses encryption for data in transit and at rest, regular security audits, and access controls to ensure that your employee information is protected against unauthorized access and breaches.
How does Timefold help me adapt to unexpected operational events?
Our solution utilizes dynamic scheduling algorithms that can quickly adapt to changes, such as fluctuating demand, employee availability, or last-minute absences. Timefold's flexibility ensures that your scheduling remains optimal, responsive, and resilient to change, minimizing disruptions and maintaining operational efficiency.
Planning for Something Else?
We offer a range of planning models that address diverse needs and requirements
Assign customer visits to technicians, and route the technicians to those visits, optimizing for increased productivity and reduced travel time.
Assign employees to shifts, optimizing for employee availability, cost reduction, compliance, and employee satisfaction.
